Organizing your day is a worthwhile skill to learn and master. If you tend to do everything spontaneously and are not satisfied with the outcomes at the end of each day, it’s time to develop a daily schedule.
Having your day organized is very beneficial for both your productivity and peace of mind. If you like to have clear goals in life and work toward achieving them, having everything planned is a key to see whether you are on the right path.
Furthermore, by completing all the scheduled tasks you will increase your self-esteem and make yourself proud of your achievements. This is a perfect motivator to keep going and stay on track.
Create task blocks on your planner
Divide your planner into a few blocks to prevent chaotically switching from task to task. Write down a few broad categories such as home, business and sport. Under each category list all the things you want to get done that day.
This technique helps you to work more efficiently. Once you begin with one of the sections, you stick to it until you finish it. Then you can proceed to next one.
Switching from housework to business tasks and again to housework won’t work well in most cases. Having task-blocks will prevent it.
Set yourself a timer
Once you have a tidy to-do list, it’s time to organize your time spent on daily routines. The key to increasing productivity is combining task management with time management. There are a lot of handy and tested techniques, like Pomodoro technique. In short, you set a few blocks of time for work each one followed by a short breaks.
All you need is a timer. You may use your mobile device or a kitchen timer. If you are a hippie, you may even use traditional timer. There are various combinations like 45 minutes of work followed by 15 minutes of break or 25/5.
See what works best for you and take advantage of it. This is how you get things done effectively and efficiently.
Plan in advance
Creating a to-do list also costs some time and doing it superficially leads to not completing your plan. In order to prevent it, organize your whole week in advance. Not only will you have on overview of the coming 7 days, but also you will be able to start each day well-prepared and ready to work.
Spend a half of an hour of a weekend evening and develop a proper schedule. It takes little out of your time but in the long run it’s actually a huge time-saver.
Simplify your routines
Adding complicated and too complex tasks that have to be completed in a short period of time is an easy way to go off course. Whenever you feel overwhelmed by your to-do list, it’s a sign that you should simplify.
Don’t try to complete everything at one go. Take small, smart steps. Disciplined attitude is what makes achieving big goals possible.
In a book named “The One Thing” Gary Keller tells about a simple approach to moving forward with your goals.
The way it works is pretty straightforward – whenever you start doing something, ask yourself what’s the ONE Thing you can do such that by doing it everything else will be easier or unnecessary?
Once you make asking this question a habit you gain the power of removing the unnecessary work that just makes you feeling busy but doesn’t drive results that matter.